Encounter the Difference

NZ CA is an association of independent Chartered Accounting firms, proactively working together for the benefit of our clients.

Cash Flow from juggling act to peace of mind

Published: 23rd July 2020

Published in: TrialBalance issue 71

Any business owner will tell you that managing cash flow can be a juggling act. It’s one of the most common problems you’ll lose sleep over. If you can gain control of your business’s cash flow you’ll reduce stress and improve your peace of mind.

5 Ways You Can Improve Your Cash Flow Management:

1. Know What the Main Triggers Are
Identifying the main triggers in your business will make a significant difference. For example –
Invoicing your clients on time and sticking to your payment terms is vital. The more your customer owes you the harder it becomes to collect.
Study your outgoing payments and note when they occur. This will help ensure you maintain a strong cash flow. Some key areas to consider are:
● Payroll for staff
● Rent
● Finance including loans
● Tax liabilities
● Supplier payment terms and conditions
It’s important to be very clear about your ongoing business costs and the timing of these. You can then plan their payment in advance.

2. Be Aware of Other Costs
Being aware of every cost to the business will help solve cash flow issues. If you know the impact of these you’ll get a better understanding of cash flow management.
Over the course of a month or a quarter this kind of awareness can make a big difference.

3. Keep Your Suppliers in Check
It pays to review your suppliers’ services. Are they still relevant for your business? If they are, you should review their services to make sure they’re up to scratch. This can be useful in managing any increasing costs from your suppliers. At the same time, ensure you understand their current payment terms.

4. Other Things to Prepare For
● Busy trading periods when staff wages increase. This is especially so if you bring in casual workers.
● Upgrading or replacing equipment. This may result in a cash flow blip and/or increased finance costs.
● Bad debts due to customers going out of business. Avoid this by collecting payments and minimising the amount every customer owes you.

5. Know Your Cash Flow Position Weeks In Advance
Business owners should run a cash flow spreadsheet up to 7 weeks in advance. This can be as simple as an excel spreadsheet that takes minimal time to administer. The trick is to have a cash flow forecast that is visible, and one that you check often (daily if necessary). In this way you can see any danger spots and, with enough warning, eliminate them before they occur.

This alone, will make a massive difference in managing your cash flow. Stress levels too, will be much lower. You be able to take the panicked juggling act out of the picture altogether.

  • Auckland
  • Bay of Plenty
  • Canterbury
  • East Coast
  • Hawke's Bay
  • Manawatu/Wanganui
  • Nelson/Marlborough
  • Northland
  • Otago
  • Southland
  • Taranaki
  • Waikato
  • Wairarapa
  • Wellington
  • West Coast

RSM New Zealand Group

RSM consists of three New Zealand member firms of the global international audit, tax and consulting group - RSM. RSM is represented by three local, long standing firms in New Zealand, RSM New Zealand (Auckland) Limited and RSM New Zealand (Auckland North) Limited and specialist audit and assurance firm RSM Hayes Audit. The legacy of the representative firms spans over 70 years in Auckland and offer local knowledge and worldwide connections which allow us to provide the best possible resources for our clients.

RSM provides a full range of accounting and advisory services and we are committed to helping you grow your business. As well as what you would expect from your accountant, we also provide specialist services in Audit, Tax and Business Consultancy to clients across a diversity of industry sectors.

As a firm we provide strong service benefits to our clients. Our simple structure enhances business efficiencies and underpins our client focused culture, ensuring ready access to our partners and senior team members.

We seek to bring you the best of both worlds. Expert local experience combined with the sixth largest international accounting network of independent audit, tax and advisory firms.

Region: Auckland

Phone: 0800 774 623

Accounting HQ Limited

Accounting HQ Limited is a client focussed chartered accounting firm. We believe in supporting our clients in all their financial matters and although we are a small friendly local firm we do offer a full range of accounting services for all requirements.
Accounting HQ Limited Chartered Accountants (CA) came from the merger of the Iles Casey Partnership, Farquhar Accountants Limited and Graeme Lee & Associates Limited, Chartered Accountant practices.

Region: Bay of Plenty

Phone: 07 348 7066

Brown Glassford & Co Ltd

Brown Glassford & Co Limited have a long history providing specialist farm accounting and business advice to the rural community. The combination of experience, expertise and quality staff makes us one of the leading providers of farm accounting services in the South Island. At Brown Glassford & Co Limited we also provide management and accounting advice to the commercial sector.

Region: Canterbury

Phone: (03) 365 0881

No firms in East Coast

NZ CA Limited

Region: Hawke's Bay

Phone: 06 835 5299

Naylor Lawrence

At NLA we believe that a good accountant will ensure your compliance and tax is completed to standard and on time. However, a great accountant will take the time to understand your vision for growing your business and help you plan the journey to achieve it. With some checks along the way!

Our team has the expertise to assist your business, whether it’s big or small, just starting out, or needing some fine tuning. We don’t just offer services – we offer personalised solutions for each of our clients.

Region: Manawatu/Wanganui

Phone: 06 357 0640

Wallace Diack Chartered Accountants Ltd

With over 50 years combined experience in New Zealand, Wallace Diack is committed to providing a comprehensive range of practical accounting services for today's economic environment that help you realise your goals.

We appreciate that selecting a firm to entrust with your accounting requirements is an important decision, intensified by rapid economic changes, increases in competitive pressures, and resource availability. With our benchmarking, cash flow forecasting, and other tools, Wallace Diack is well placed to help you make an informed decision.

Region: Nelson/Marlborough

Phone: (03) 578 7389

Sudburys Limited

Sudburys look after business owners providing solutions in all areas related to accounting, finance and wealth management. They work alongside their clients, from supporting them with their daily accounting needs, to providing them with valued business advice.

Region: Northland

Phone: (09) 430 4888

G S McLauchlan & Co

GSM is a Dunedin based Business Advisory and Chartered Accountancy practice founded in 1957. 

GSM pride themselves on our specialist knowledge, our ability to keep fresh in today's ever changing environment

Region: Otago

Phone: 03 477 8192

McIntyre Dick Limited

McIntyre Dick is a vibrant, driven, and people focused firm of Business Advisors and Chartered Accountants leading the industry in Southland, New Zealand. They’re dedicated to delivering exceptional service and strive to put time, mind and money back in their clients’ hands.

Region: Southland

Phone: 03 211 0801

Harris Taylor Limited

The Accountancy world is constantly changing and highly competitive. At Harris Taylor their challenge is to stay ahead of the competition by providing the best possible service, whilst ensuring that client satisfaction remains our primary motivation and ultimate goal.

Region: Taranaki

Phone: 06 278 5058

Vazey Child Limited


The first thing you will notice when you work with Vazey Child is their approach. It is in the analysis and advice, the understanding of your business and a focus on adding value that is where they excel. It’s why they exist, and it’s why their clients enjoy working with them.

Region: Waikato

Phone: (07) 838 2169

Southey Sayer

Offering a full range of accounting and business development services, tailored to meet the needs of each individual client. The wide range of expertise and experience within the firm is shared amongst the partners and their teams for their clients benefit. Services and products offered are fully flexible there will be no expectation to conform to a certain product or pricing structure.

Region: Wairarapa

Phone: (06) 370 0811

GCOL Chartered Accountants,

GCOL Chartered Accountants, can trace its history back to 1966. Over the years it has undergone several name changes and based itself at several locations around the Hutt Valley. With all the changes over the space of forty plus years we have always retained the fundamental principles of honesty and integrity.

Region: Wellington

Phone: 04 939 1975

Marshall & Heaphy Limited

Central to the culture of the team that has been developed over their history, is the belief that successful and sustainable businesses are the backbone for the West Coast community. Great businesses create jobs, keeping people and family together on the Coast, building a sustainable community.

Region: West Coast

Phone: 03 768 7186